Legal Secretary/Office Manager

Reference: VR-LSOM-01
Job Type: Permanent
Job Type: Full-time
Location: Canterbury
Start Date: ASAP
Salary: £20,000 - £21,500 DOE
Job Description:

Red Eagle Recruitment (AGY) is looking to recruit a Legal Secretary/Office Manager with a background in PI/Criminal Negligence for our client based in Canterbury, Kent.

Responsibilities include;

  • Provide full secretarial support to the Director and team; arranging appointments, dealing with client queries in person and by phone, preparation of correspondence and documents by audio typing using the digital dictation system;
  • Filing, photocopying and opening/closing client files in a timely manner;
  • Regular review of client files; liaising with Director on action required;
  • Maintain Director’s diary and diary notes and report on these as necessary;
  • Liaise with HR Manager to arrange secretarial cover for holiday/sickness when essential;
  • Maintain and submit attendance schedule on a monthly basis;
  • Assist where possible with minor staff problems; escalating as necessary;
  • Liaise with the Facilities Manager with regard to maintenance, office furniture requirements, health and safety issues etc.;
  • Report system problems to IT Manager, office cleaning contractor and printer engineers arranging service/support as necessary;
  • Introduction of new staff to co-workers and office procedures (health and safety, post, DX etc.)
  • Maintain petty cash float;
  • Liaise with Landlords in relation to fire drills, weekly alarm tests, building maintenance issues

General Objectives:

  • Compliance with the firm’s accounts and administrative disciplines and procedures.
  • To agree clear objectives linked to the Firm’s business plan and participate in the performance management system, assessing performance and giving feedback as relevant.
  • To have a personal development plan and evaluate the effect of training on achievement.
  • To clearly identify the standards and systems required to continually improve our customer service
  • To comply with all the Firm’s relevant policies and procedures
  • To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality will be treated very seriously.

Working hours are Monday to Friday 9am to 5pm, paying a salary of £20,000 – £21,500 DOE.

To find out more and to be considered for the role of Legal Secretary, please apply via your CV.

 


How to apply:

For further information on this vacancy please contact:
Folkestone: 01303 851 133 E-mail: jobs@redeagle.jobs
Please quote the job reference and attach a recent CV if available.



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